Guesthouse Trailhead　LODGING AGREEMENT Scope of Application Article 1 Any and all agreements entered into by and between Guesthouse Trailhead (hereinafter referred to as “Guesthouse”) and guests and other agreements in relation thereto shall be governed by this regulation, and any matters not stipulated herein shall be governed by laws and generally established customs. 2. Notwithstanding the preceding paragraph, in case Guesthouse accepts any special provisions to the extent not contrary to laws or customs, the special provisions shall prevail. Application for Lodging Agreement Article 2 A person who desires to apply for lodging in Guesthouse shall be required to provide Guesthouse with the following information: (1) Name of guests; (2) Date of lodging and estimated arrival time; (3) Telephone number & E-mail address; (4) Number of guests; (5) Any other matters Guesthouse requires. 2. In cases where a guest applies for extension of lodging period beyond the date of lodging set forth the item 2 of the preceding paragraph during his/her lodging, Guesthouse shall treat the application as new one at the time of the offer. Concluding of Lodging Agreement Article 3 A lodging agreement shall come into effect when Guesthouse approves the application set forth in the preceding Article; provided, however, that this shall not apply if Guesthouse proves not having approved the application. 2.When a Contract for accommodation has been concluded in accordance with the provisions of the preceding Paragraph, the applicant shall pay all days’ fee designated by Guesthouse by the check in. Rejection of Concluding Lodging Agreement Article 4 Guesthouse may reject the application for concluding a lodging agreement in cases falling under any of the following events: 1. When the application does not conform to this regulation; 2. When Guesthouse cannot afford to accept the application due to lack of a vacant room; 3. When one who intends to stay in Guesthouse is considered to be likely to commit any activities against laws, or public order or moral; 4. When one who intends to stay in Guesthouse falls under any of the following items: (1) An organized crime group designated in the item 2 of Article 2 of the Act on the Prevention of Unjust Acts by Organized Crime Group Members (Act No. 77 of 1991) (hereinafter referred to as “Organized Crime Group”), an organized crime group member set forth in the item 6 of Article 2 of the said Act (hereinafter referred to as “Organized Crime Group Member”), an associate member of Organized Crime Group or a person involved in Organized Crime Group or other antisocial forces; (2) A juridical person or other body whose business activities are controlled by an Organized Crime Group Member; or (3) A juridical person any of whose executive officer is Organized Crime Group Member. 5. When one who intends to stay in Guesthouse makes a violent demand or demands a burden beyond the reasonable range to Guesthouse or employees thereof; 6. When one who intends to stay in Guesthouse is expressly considered to be infected in any infectious disease listed in the class 1 through the class 3 set forth in the Ministerial Order of the Health, Labor and Welfare Ministry; 7. When Guesthouse is unable to host the guest due to unavoidable reasons, including, but not limited to natural disaster and malfunction of facilities; 8. When one who intends to stay in Guesthouse is likely to cause nuisance to neighbors due to being totally drunk, etc.; 9. When one who intends to stay in Guesthouse takes any behavior that causes nuisance to neighbors. Termination Right of Guest Article 5 A guest may terminate a lodging agreement by notice to Guesthouse. 2. In cases where a guest terminates a lodging agreement in whole or in part due to reasons attributable to the guest, he/she shall pay a penalty charge set forth in Appendix 2 3. In cases where a guest fails to arrive at Hostel by 9:00 p.m. (if any estimated arrival time is clearly specified, at the time two 2 hours after the specified estimated arrival time) The day of arrival without any information, Guesthouse may consider that the lodging agreement is terminated by the guest and treat accordingly. Termination Right of Guesthouse Article 6 In cases falling under any of the following events, Guesthouse shall be entitled to terminate the lodging agreement: 1. When the guest is considered to be likely to commit any activities against laws, or public order or moral, or when the guest is considered to have committed said activities; 2. When the guest is considered to be affected with any infection listed in the class 1 through the class 3 designated by the ministerial ordinance of the Health, Labor and Welfare Ministry; 3. When Hostel is not able to host the guest due to reasons resulted from any cause beyond its control, including, but not limited to natural disaster; 4. When the guest falls under any of the following items: (1) Organized Crime Group, Organized Crime Group Member, an associate member of Organized Crime Group, person involved in Organized Crime Group or other antisocial forces; (2) A juridical person or other body whose business activities are controlled by an Organized Crime Group Member; or (3) A juridical person any of whose executive officer is Organized Crime Group Member. 5. When the guest makes a violent demand or demands any burden beyond the reasonable range to Guesthouse or employees thereof; 6. When one who intends to stay in Guesthouse is likely to cause nuisance to other guests due to being totally drunk, etc. or when a guest takes any behavior that causes nuisance to neighbors. 7. When one who intends to stay in Guesthouse commits any activities that interfere with fire prevention, including, but not limited to smoking at the nonsmoking area, doing mischief on fire-fighting equipment, etc.; 8. When the guest lets any person other than guests enter the guest room whether temporarily or not; 9. When the guest has brought or tried to bring any of the following matters into Guesthouse: 　　Handgun; 　　Swords; 　　Goods remarkably smelling bad; 　　Remarkably bulk goods; 　　Inflammable or ignitable goods; (explosives, gasoline) 　　Plant, animal, insect or others similar thereto; or 　　Others prohibited the possession of by laws. 10. When the guest tries to take out any equipment or goods of Guesthouse or move them to another area in Hostel; 11. When the guest tries to make any change, conversion or alteration to the building or equipment of Guesthouse; 12. When the guest distributes advertising literature or goods or conducts religious activities (propagandizing, invitation) or business activities to other guests, visitor or employees in Guesthouse; 13. When the guest conducts such activities as cause serious nuisance to neighbors; or 14. When the guest fails to comply with rules on use established by Guesthouse. 15. In cases where Guesthouse terminates the lodging agreement in accordance with the provisions of the preceding paragraph, lodging service or other services not having provided by Guesthouse shall not be charged. Registration of lodging Article 7 A guest shall complete registration of the following matters on the day of arrival : 1. Name, age, address; 2. In case of foreigner, nationality and passport number; 3. Departure date and estimated time of departure; 4. Any other matters Guesthouse considers necessary. 2. In cases where a guest desires to make payment under Article 10 by means of Guesthouse voucher, credit card or others to be substituted for money, he/she shall show it in advance at the registration set forth in the preceding paragraph. Utility Time of Guest Room Article 8 The time zone in which a guest can make use of a guest room shall be as set forth below; Check in: at 15:00 p.m.~ / Check out: at ~ 10:00 a.m. 2. Notwithstanding the preceding paragraph, Guesthouse may accept usage of the guest room during the time period other than those set forth in the preceding paragraph. In this case, additional charge as set forth below (Article 10.4) shall be charged: Compliance of Usage Rules Article 9 A guest shall comply with the usage rules established by Guesthouse and posted in the premises of Guesthouse. Payment of Charges Article 10 Details and calculation method of the lodging charges or others to be paid by the guest shall be as set forth in Appendix 1. 2. Payments of the lodging charges or others set forth in the preceding paragraph, shall be made by Bank of Japan note or currency (Japanese yen), credit card or others to be substituted for money on arrival or on a claim by Guesthouse. 3. Even when the guest voluntarily forgoes staying after the guest room become available by provision by Guesthouse of it to guest or when the guest voluntarily cease staying after he/she starts staying in the guest room, the guest shall pay full amount of room charge. 4. If the guest does not return the entrance key after checking-out, the guest shall pay ¼ amount of room charge after 2 hours past from the check-out time or half amount of room charge after 4 hours past from the check-out time. This charge does not ensure the beds for the day. Liability of Guesthouse Article 11 When, on performance by Guesthouse of lodging agreements and other agreement in relation thereto, any default by Guesthouse causes damage to the guest, Guesthouse shall compensate the guest for such damage; provided, however, that this shall not apply if said damage is caused by reasons not attributable to Guesthouse. 2. Guesthouse has an insurance policy in the shop general liability insurance in order to deal with possible fire disaster or others. Treatment in case of inability of provision of guest room on which lodging agreement has been made Article 12 In cases when Guesthouse is unable to provide guest room on which lodging agreement has been made, Guesthouse shall, under guest's consent, introduce other accommodation on the same conditions as far as possible to the guest. 2. In cases when Guesthouse is unable to introduce other accommodation despite the provisions of the preceding paragraph, Guesthouse shall pay compensation equivalent to penalty charges to the guest, and the compensation shall be allotted to damages; provided, however, that this shall not apply if said unavailability is caused by reasons not attributable to Guesthouse. Treatment of Deposited Goods Article 13 With respect to any goods or money and articles of value or belongings, Guesthouse shall not compensate the guest for theft, loss or damage thereof at all. However, this shall not apply if said theft, loss or damage is caused on purpose or by gross negligence on the part of Guesthouse; provided, however, that even in this case, if the guest has not provided Hostel with clear information of types and amount thereof, Hostel shall compensate the guest for damage incurred by the guest to the extent of 50,000 yen.. Custody of Guest’s Baggage and Belongings Article 14 In case of arrival of guest’s baggage before lodging, Guesthouse shall responsibly keep it in custody and hand over it on the guest’s check in only if Guesthouse has approve it before arrival thereof. 2. If, when a guest left baggage and belongings behind after check out, its owner is known to Guesthouse, Guesthouse shall notify the guest of it and follow instruction; provided, however, that in case the guest gives no instruction or its owner is known to Guesthouse, Guesthouse shall keep it in custody for a month (including discovery date). 3. With respect to responsibility of Guesthouse for custody of guest’s baggage and belongings in the cases set forth in the preceding two paragraphs, the provisions of paragraph 1 of Article 13 shall apply to the case of paragraph 1, and the provisions of paragraph 2 of Article 13 shall apply to the case of paragraph 2, with necessary modification. Indemnification for Guest’s Baggage and Belongings Article 15 With respect to any damage caused by non-compliance by the guest with Guesthousestaff’s instruction, guidance, notice, or evacuation guidance during emergencies, Guesthouse shall not compensate. Liability of Guest Article 16 In case Guesthouse suffers any damage caused on purpose or by negligence of a guest, the guest shall compensate Guesthouse for it. Exclusion Article 17 Usage of computer communication from within Guesthouse shall be made at a guest’s own risk. Even when a guest suffers any damage resulted from interruption of communication service due to any system failure or other reasons, Guesthouse shall not be liable thereto at all. In addition, in cases where Guesthouse or a third party suffers any damage caused by a guest’s act unsuitable for computer communication at Guesthouse’s discretion, the guest shall compensate for the damage. Appendix 1: Calculation Method of Lodging Charges (Relating to Article 10) Total amount to be paid by a guestLodging Charge Consumption tax Appendix 2 : Penalty charges (Relating to Article 5) A day on which Guesthouse receives the cancel notice and % of lodging charge No show & Day of Arrival100% One day before　50% Two day before　20% Three-five day before　10% Six day before　Free It is subject to each penalty charge in case the charge is set by each online travel agent the guest used for the booking. The Agreements applies after Feb 15th, 2025.